Administrative Specialists

Company: To The Rescue
Location: Parker
Posted on: September 21, 2022

Job Description:

Administrative SpecialistsSummary of Position/Objective:Administrative Specialists provide clerical, organizational and coordination support for all departments. Often the Administrative Specialist is the 1st line of contact.This position will represent To The Rescue in a positive and professional manner and deal tactfully with others. The person in this position will exercise good judgment, patience and be able to understand and follow written and oral instructions.Essential Duties and Responsibilities:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The duties include, but are not limited to, the following:Assists with training of department personnel.Compiles information, manuals, training materials and other department documentation in a concise, prompt and accurate manner.Attends, participates, and documents meetings as requested.Assists managers with inputting and updating information in When To Work scheduling program.Prepares reports, spreadsheets and documentation as needed.Prepares timecards and documentation for accounting as needed.Maintains up to date Medical Records for department.Assists with marketing and networking opportunities.Has working knowledge of applicable Colorado laws and regulations. Coordinates compliance programs and documentation (IDD, Class B).Orders and manages supplies, staying within departmental budget.Answers incoming calls, direct to proper parties, provide information on services, make follow up calls to customers (potential and current) as needed.Collects information and documents from potential and current customers.Runs required reports and completes the proper spreadsheets, including the Medicaid Billing spreadsheetCompletes expense reports and gathers receipts and submits for approvalFills in as needed in response to business demands.Handles and organizes multiple tasks and projects simultaneously.Expresses ideas clearly, both verbally and in writing.Maintains an orderly work area.Performs other related duties as assigned.Competencies/Qualifications/Education:Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems.Have working knowledge of privacy laws and regulations.Communication Proficiency.Teamwork Orientation.Clerical skills and familiarity with office machines and computers.Microsoft Office that includes Word, Excel, Outlook and the ability to learn computer programs for scheduling and timekeeping. Ability to learn and operate a variety of computer programs and databases.Collaboration Skills.FlexibilityThoroughnessOrganization skills and dedication to completing projects in a timely mannerAbility to handle sensitive information with high level of confidentiality and discretionCertificates/Licenses/Registration:The employee shall possess a valid driver's license and must be eligible for the agency's vehicle insurance and provide proof of private vehicle coverage.Supervisory Responsibility:This role will not directly supervise employees.Work Hours:Hours are varied depending on the needs of the organization. This may include, but is not limited to days, nights, weekends, and holidays. This position requires hours that exceed a typical 8-hour work day as needed.Salary: $18.00-$20.00 an hourWork Environment:The work environment is consistent with similar office environment settings.Physical Demand:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to hear and speak. The employee is frequently required to sit, stand, walk, reach, and occasionally lift up to 50 pounds.Travel:Travel is not required.IND-CO

To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability or status as a protected veteran.

Keywords: To The Rescue, Parker , Administrative Specialists, Administration, Clerical , Parker, Colorado