Administrative Assistant, Office of Testing

Company: Rocky Vista University
Location: Parker
Posted on: January 23, 2023

Job Description:

Rocky Vista UniversityRocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.Location: US-CO-ParkerCategory: Administrative/ClericalType: Full-TimeLocation, Job Title, BenefitsRocky Vista University in Parker, CO has an opening for aAdministrative Assistant for the Office of Testing (Full-Time)To be considered for this position applicants should submit a resume/cover letter and salary requirements.SALARY:$16.44 - $20.52+ per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.BENEFITS:RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion. RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Primary PurposeProvide administrative assistance, scheduling and back up for all exam and testing activities in the Office of Testing. Essential Job Functions

• Track and monitor all Excused Absences; schedule and proctor make-up exams.
• Create, maintain, and update the shared Office of Testing calendar and the semester-based proctor schedules.
• Enforce Office of Testing policies and procedures with professionalism and consistency.
• Assist students with testing software problems across all programs and platforms.
• Work collaboratively with the Director, Assistant Director, Testing and Assessment Specialist, and Coordinator of the Office of Testing in the development and administration of all quizzes and examinations in ExamSoft.
• Create and maintain all proctoring materials for exams and post-exam reviews (signage, supplies, schedules, and proctor instructions).
• Track, schedule, prepare materials for, and oversee all individual/small group exam reviews.
• Act as Chief Proctor; fill in proctor schedule gaps as needed.
• Order departmental supplies; monitor departmental supply needs. Marginal Job Functions
  • Provide cross-coverage for inter-departmental administrative tasks when necessary.
  • Participate in relevant and appropriate community and professional outreach activities on behalf of the college and the university.
  • Other duties as assigned by supervisor or her designee. Required Knowledge, Skills, and Abilities
    • Outstanding organizational and communication skills
    • Demonstrate intermediate level or higher in computer skills, including Windows, Microsoft Word, Outlook, Excel, and PowerPoint
    • Strong typing or data entry skills
    • Ability to work with high level of confidential material with attention to detail
    • Ability to multi-task and problem solve innovatively
    • Ability to work effectively in a team-based environment
    • Demonstrate effective time management skills and ability to meet deadlines
    • Good internal customer service skills for working with both faculty and students
    • Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment. Minimum Qualifications
      • Ability to learn new software programs
      • High school diploma or equivalent
      • Some college preferred
      • 1-2 years' previous administrative experience, including scheduling/calendar keeping and other clerical duties Preferred Qualifications
        • Bachelor's Degree
        • Advanced scheduling skills in Microsoft Outlook
        • Professional background in academic, secretarial, or technical environment
        • Prior experience with an LMS system, Jenzabar, or ExamSoft a plus
        • Advanced English language skills, including grammar and proofreadingFinal applicant will be required to pass background check and drug screening.Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021. Appropriate exemptions may be considered, and individual state laws may apply.Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
          • Ability to orally communicate effectively with others;
            • Ability to communicate effectively in writing, using the English language;
              • Ability to work cooperatively with colleagues and supervisory staffs at all levels;
                • May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;
                  • May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
                    • May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.careers@rvu.eduPlease see job descriptionPI200639963

Keywords: Rocky Vista University, Parker , Administrative Assistant, Office of Testing, Administration, Clerical , Parker, Colorado